Thank you for your interest in applying with Frost Design & Consulting Group Inc. (Company).

We are an interaction design agency that creates compelling digital experiences that bring our partners closer to their customers. We will be radical and groundbreaking. Frost is going to be the best-in-class interaction design organization in the Philippines.

Best in terms of quality delivered at scale, operationally excellent, the gold standard of how others are measured. Deliver top-notch work at breakneck speed. We’ll be a relevant partner to our clients. We will aggressively invest in automation and quantum-leap innovation, a thought leader, and champion the practice.

Our Company is deeply committed to maintaining your privacy, and we recognize that your privacy and security is important. In compliance with the requirements of the Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA), this Privacy Policy explains to you our online information practices and the choices you can make on how your Information is collected and used by this online platform.

By using our online platform you expressly acknowledge that you have read, understood and hereby agree and consent to all of the terms of this Privacy Policy. Moreover, by using our online platform and by submitting your information through this online platform, you expressly consent to the collection, use, access, storage, processing, and disclosure of your information in accordance with this privacy policy. We will not use or share your information with anyone except as described herein.

For us to process your online application, we have to process your Information. Through your direct disclosure and by automated methods, we collect your personal and sensitive information when you use our online platform. All Information disclosed shall be managed and controlled solely by the Company

Through your direct disclosure, we receive and collect the following Information:

• Personal Information
  1. Full name
  2. Telephone number
  3. Mobile number
  4. Email address
  5. Home address
  6. Work background
  7. Professional associations and organizations
  8. Training and certifications
  9. Portfolios
  10. Character references
• Sensitive Personal Information
  1. Sex
  2. Health condition
  3. Work preferences
  4. Education background
  5. Marital status
  6. Birthday/Age

Through automated methods or passive means using various technologies, we may collect Usage Information which includes your Internet Protocol (“IP“) address, computer/mobile device operating system and browser type, type of mobile device, the characteristics of the mobile device, the unique device identifier or mobile equipment identifier for your mobile device, the pages you visit on our Website, and the times you visited our online platform. We may use this information for any and all lawful purposes, including to improve the user experience of our Frost career site and to provide other services such as technical support.

Your Information will be processed, collected, used, stored and disclosed for the purpose of the selection and recruitment processes of the Company. Particularly, we may process, collect, use, store and disclose your information for the following purposes:

1. To assess qualifications and personal experience to determine if they meet specific job requirements in our Company;
2. Provide and communicate with you in relation to your application for employment anytime during your candidacy for employment, announcements of future job opportunities, requests for further information or for administration purposes;
3. Process your information in a computerized web-based database;
4. Enforce the legal terms that govern your use of our online platform and/or for the purposes for which you provided the Information;
5. Protect the safety of our users; and
6. Establish, exercise, or defend legal claims.

We shall secure your prior consent in the event that we intend to use your information in another way or for a different purpose declared at the time when we collected your information.

We shall retain your Information only until the declared, specific and legitimate purpose has been achieved or the processing relevant to the purpose has been terminated. If your application is unsuccessful your Information will be retained for a period of one (1) year. However, we reserve our right to retain your information when necessary to establish, exercise or defend legal claims, for legitimate business purposes, or when provided by law, which must be in accordance with standards followed by the applicable industry or approved by appropriate government agencies.

As the Data Subject, you have the rights under the DPA, which include the following:

1. The right to access your Information.
2. The right to make corrections to your Information.
3. The right to object to the processing of your Information.
4. The right to erasure or blocking of your information.
5. The right to be informed of the existence of processing of your Information.
6. The right to damages.
7. The right to lodge a complaint before the National Privacy Commission (NPC).

We will exercise reasonable care by taking appropriate technical and organizational measures to ensure that your Information is stored in a secure and confidential way. We have put in place physical, electronic, and managerial procedures designed to help prevent unauthorized access, to maintain data security, and to correctly use the Information we collect online. These safeguards vary based on the sensitivity of the Information that we collect and store.

We limit access to your Information to employees who we determine to reasonably need access to your Information to process your application and perform their duties in relation to the recruitment, general human resource and employment-related matters, and to meet the purposes of collection as disclosed in this privacy policy.

This Privacy Policy is effective as of July 1, 2022. We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page. Any changes will not be retroactively applied and will not alter how we handle previously collected information.

If you have any complaints, concerns, or questions regarding the processing of your Information, please contact us at dpo@frostdesigngroup.com.

7. Acknowledgement

Please read this Privacy Policy carefully. By clicking on the button “Yes, I accept”, you:

• declare that you have read, understood, and accepted the statements set out in this Privacy Policy;
• declare that the Information you provided is complete, current, and true as of the time of submission. You acknowledge and agree that a false, misleading, and inaccurate or incomplete statement, including any omission of relevant fact, in such documents or otherwise during the recruiting process will:
  1. form as basis for the Company to reject your application or revoking any conditional offer of employment; and
  2. if you have commenced employment, the Company may terminate your employment on the basis thereof.
• You are giving your consent to the collection, processing, and use of the Information contained in this application and any other personal information and sensitive personal information you may provide separately in the manner and to the extent described above;
• You are authorizing the Company to verify, or have verified on its behalf, all statements contained in your application and to make the necessary reference checks as stated in this Privacy Policy to the extent permitted by applicable law; and
• You agree to authorize all of your present and former employers, prior supervisors, schools, and those individuals you have indicated as references or otherwise identified in the application and interview process, to furnish information to the Company about you and/or your employment record, including a statement of reasons for the termination of your employment, and other information pertinent to your qualifications for employment.